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40-IT (Computers & Communication)

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40

start.cleanair.com

Make https://start.cleanair.com your homepage & have everything you need all in one place...  Add (just click the "add stuff" link) email, calendar, documents and Google Chat (with all employees already pre-listed).   You can also add news headlines from various sources, weather, bookmarks, etc...

Email

CleanAir email addresses to import into Outlook are attached (bottom of page)
How to import CleanAir email addresses into Outlook (attached document at bottom of this page)
Also, please see the GMail FAQ for more information
 
Vacation Responder: Log into the web interface of email, click "Settings" and you'll see it half-way down the page.
  
 

More Google Services

...and here are a bunch of new resources available to us through Google
https://docs.cleanair.com/ for Google Docs (and Field Schedule)
https://calendar.cleanair.com for your personal calendar (that you can share with your co-workers)
https://wiki.cleanair.com This is a new system that is a lot easier to use than the older wiki - an effort is being made to transfer all the old wiki stuff.

Cell Phones v Google Email

It's a big subject --  please go here & 1. read & 2. Add your comments about how to set it up on your phone.

Google Odds & Ends

  • You can use Google as a calculator by typing calculations into the search box. For Example, 5+2*2+8.1^3.
  • You can use Google for Unit Conversion. Example: 1000 BTU in kilocalories.
  • You can use Google for Currency Conversion. Example: 5 British pounds in South Korean money.
  • Google Toolbar is a great popup blocker & adds some very useful search functions to IE & Firefox
  • Google Desktop is a resource HOG & I'm only recommending it as being safer than various weatherbug/exact-time/webscreensavers. Like weatherbug et al, it will still slow your computer down, but at least it doesn't have spyware.
  • You can call 800-GOOG-411 (800-466-4411) and, through voice recognition, ask Google for things like weather, directions, etc.
  • You can text message GOOGL (46645) (try it out here) from your cell phone to get weather, the local pizza restaurant address, driving directions, etc.

File Server (K: drive) Login

  • Download CleanAir-FileServer.exe program to desktop and run it.
  • Enter your user name and password & click "Login".
  • NOTE: if it says "check user name or password" you might need to click "Login" again. (it's an obscure issue with our firewall).
  • Now the file server will show up under "My Computer" as the K: drive. This includes Drop Folders, Projects, Proposals, etc.

Printers, Copiers, Scanners

 
Directions on how to add an IP (networked) printer/copier to your PC are attached (as a PDF) to this page (scroll to the bottom of the page & you'll see the link....

 

Google SketchUp Review

Internet Status (worldwide averages)

General internet traffic and problems (green is good, yellow is sluggish, red is a real problem).   More detailed information is available here: US, Europe.

So you want a new computer or cell phone!

All requests need to be approved by your business leader.   IT orders it from Dell to our specifications (though feel free to request certain options & we'll do our best to oblige).  Turn around time is typically two weeks once an order is placed -- but we often try to order several identical computers at once for a price break so this can add some delay.   If it's an "I'm going into the field tomorrow" type of emergency, fill me in & we'll manage to get something worked out.
 
Cell Phones: also need to be approved by your business leader.  Actual purchasing can typically be done at your local cell phone dealer by you (send me an email before hand & I can email you a letter that *should* pre-approve your purchase...  it does help to make sure I'm in the office when you go over to make a purchase though as sometimes (seems to depend on what your salesman feels like) I'll need to fax something over.

Flowcharts

In addition to Visio or SmartDraw or Canvas (or even Excel) there is also a pretty cool online solution called "Gliffy" over at https://www.gliffy.com/. If you need to make a flow chart or building diagram occasionally, please sign up for the FREE trial and give me some feedback. It's very inexpensive to get a company license but I'd like to know it will be used by people before I add another system to my list of things to keep track of...

https://www.flowchart.com/ is a competing site and is completely free as of June 2008 while it is still in beta but it seems to be lacking some features.
 

Replacing WebEx

Adobe Connect (WebEx clone)

pass:  clean800
  • It's easy to use and remarkably cheap ($400/year unlimited use)
  • If multiple users log in as the host, they can all control the meeting
  • You can share your desktop or other apps in addition to a slideshow
  • It's limited to 5 connections at once
  • It's mean primarily for internal use
  • Mac & Windows compatible (though Mac users seem to get disconnected more often) 
 

CleanAir Google Docs (online PowerPoint)

Go to https://docs.cleanair.com and click New: Presentation
  • Creating a slideshow is intuitive
  • You can import PowerPoint (check to make sure it converts OK before showing it)
  • Add a CleanAir user as a collaborator and they can co-host (control) the slideshow
  • "Start Presentation" and away you go
  • You can also email invites from Google Docs
  • You can schedule this meeting on your calendar and have it show up on the guests' calendar as well
  • You have the ability to use "presenter notes" on a second screen.
  • Mac & Windows compatible 
    •  

 REMOTE LINK (conference calling)

Host Entry (what you do to start the conference)
Host calls assigned dial-in number 800-240-8606
Enter HOST Conference Room number (331373)
Record name followed by pound (#) key
Once the host arrives the call will automatically begin
 
Guest Entry (what everyone else does to log in)
Each guest calls assigned dial-in number 800-240-8606
Enter GUEST Conference Room Number (8700)
Record name followed by pound (#) key
 
If guests arrive before the host, they will be placed in a waiting room with music on hold until the host arrives. All guests who arrive after the host will automatically join the call.
 
This is a general use room so there is a risk other people might be using it so for sales calls or other client related calls:
Call/email Eric Campbell or Barb Jensen to get your very own room.

4D Corporate & 4D ESS (Rentals)

  • Download the Corporate or Rentals 4D Client to your desktop.
  • Expand it (Right Click & "Expand").
  • Move this expanded folder into your Program Files folder (C:\Program Files).
  • The program is now ready to run, but you'll most likely want to make a shortcut on your desktop for it. Look in C:\\Program Files\4D Corporate Client (or ESS Client) and right click on the Corporate Client.exe (or ESS Client.exe) and choose "Create Shortcut". You can then drag or copy this shortcut to your desktop.
  • The first time you run it, you may need to enter a custom connection (go to the "Custom" tab that appears when you run it).
  • Fill in the following information:
  • DB Name =Corporate, Net Address=db1.cleanair.com:1025
  • DB Name =Rentals, Net Address=db1.cleanair.com:2500
  • Then enter your user name and password. In the future, you'll see Corporate or Rentals listed in the "Recent" tab when you start 4D so you won't need to re-enter the name and address.
  • Citrix (Regular Outer Office 4D users should contact the IT dept for 4D via Citrix connections as it offers significantly faster 4D access)

 

The IT Department needs your help!

Are you computer inclined and detail oriented?  Do you double check your work?  Do you have a free moment?  Then take a look at this laundry list of things that just aren't getting done...
 
 
 
 
 
 
 
 
 
 
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